Office Secretary
Purpose of the role
The candidate for this role will be responsible to provide administrative and secretarial support to ensure smooth office operations, with a strong focus on accurate documentation, record management, and efficient information flow within the organization.
Key Responsibilities
•Manage and organize all office documentation, ensuring proper filing, storage, and easy retrieval of records.
•Prepare, review, and format official documents, reports, letters, and correspondence.
•Maintain both physical and electronic filing systems in an accurate and up-to-date manner.
•Handle incoming and outgoing correspondence, including emails, letters, and courier services.
•Schedule meetings, appointments, and maintain calendars for management.
•Record and prepare minutes of meetings and follow up on action points.
•Ensure confidentiality and security of sensitive information and documents.
•Assist in preparing reports, presentations, and other administrative materials.
•Coordinate office supplies and maintain inventory of stationery and documentation materials.
•Support general office administration tasks as required.
Qualifications & Experience
•Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field
•Minimum of 5 years of experience in a similar administrative or secretarial role
•Proven experience in document management and office administration.
•Proficiency in Microsoft Office (Word, Excel, PowerPoint)
•Strong documentation and record-keeping skills
•Excellent written and verbal communication skills
- Locations
- Dar es Salaam
About ITM Tanzania Limited
ITM Tanzania is a leading and comprehensive Human Capital Development and Business Solutions Company. Our team of highly qualified, competent, and experienced experts offers services and 360 support to reaching your organization's objectives at the expected timeline.
The company was incorporated under the United Republic of Tanzania's laws in 2018 to represent ITM SARL's vision, mission, and core values.
We are dedicated to providing our clients with top-notch and comprehensive services from outsourcing, recruitment, placement, talent acquisition and nurturing professional training and capacity building, and human resource advisory to industry solution services. We have extensive local knowledge with a participative global perspective to generate lasting value that meet and exceed the demand of our clients and the ever-growing competitive market.
ITM Tanzania was established to provide tailored solutions to our clients and assist them in solving their operational problems in a sustainable, efficient, and effective way.